Job Description

At DFK Malta, we are seeking a proactive and organised Office Manager to oversee daily operations, support all departments, and ensure the smooth running of our office. In this role, you will manage office administration, suppliers, and petty cash, collaborate closely with HR and IT, and drive efficiency, compliance, and continuous process improvement. If you are looking for a new challenge in a dynamic work environment, this is your opportunity to join our exceptional team!

Role and Responsibilities
  • Delegate tasks and coordinate workflow of administrative staff.
  • Lead front office personnel by coordinating tasks, supervising daily activities, and maintaining efficient and uninterrupted front office operations.
  • Provide HR support for onboarding, including equipment requests for new employees and IT setup.
  • Coordinate IT visits, office maintenance, housekeeping, and health & safety compliance.
  • Manage suppliers and petty cash.
  • Suggest process improvements and implement controls to enhance office efficiency.
  • Take ownership of tasks, prioritize effectively, and support cross-departmental operations
  • Responsible for handling office errands and managing office logistics, including coordinating with contractors for maintenance and overall office upkeep.
Requirements
  • Relevant educational qualification in Administration, Business, or a related field.
  • Previous experience in a similar managerial role.
  • Strong communication skills in English and Maltese.
  • Responsible and able to take ownership of the Administrative Department.
  • Willingness to work collaboratively across departments.
  • Solid knowledge of Microsoft Office (Word, Excel, Outlook).

Why join us?

  • Competitive remuneration, depending on work experience and qualifications.
  • Gym membership at a discounted rate & 350+ brand discounts (Cloudigo App).
  • Professional and personal development, including on-the-job training.
  • Opportunities for career advancement.
  • ‍‍Study leave and performance bonus.
  • Young and dynamic work environment.
  • Short Friday! Work from 8 AM to 2 PM.

Apply form

Fill in the form below and if you’re the right candidate our HR team will be in touch shortly by email.

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