About The Company
DFK Malta, in partnership with one of our clients, is seeking a dedicated and highly organised Personal Assistant / Executive Assistant to support the General Manager of a well-established market leader in the distribution of raw materials to the manufacturing industry in Malta. Our client is the largest distributor in its sector, sourcing products from leading international suppliers and serving a broad customer base both locally and overseas. With a strong reputation built over 25 years of successful operations, the company continues to grow and strengthen its presence in the market. As part of its ongoing expansion, the company is looking to welcome a proactive and professional Personal Assistant / Executive Assistant who will play a key role in supporting senior management and contributing to the organisation’s continued success.
Job Description
This is an excellent opportunity for a professional looking to work closely with senior management in a dynamic and fast-paced environment, with strong potential for career growth and development.
Role and Responsibilities
- As a Personal Assistant / Executive Assistant to the General Manager, you will provide high-level administrative, organisational, and operational support, ensuring the smooth and efficient management of day-to-day executive activities.
- This is a key position within the organisation, requiring professionalism, discretion, initiative, and the ability to manage multiple priorities.
- Key Responsibilities
- Provide comprehensive administrative and secretarial support to the General Manager.
- Manage and coordinate the General Manager's calendar, appointments, meetings, and daily schedule.
- Prepare meeting agendas, reports, presentations, and supporting documentation.
- Draft, review, and manage correspondence, emails, and business communications.
- Act as a key point of contact between the General Manager and internal and external stakeholders.
- Screen and handle incoming calls, emails, and enquiries professionally and efficiently.
- Organise meetings, conferences, and travel arrangements, including overseas travel when required.
- Maintain accurate filing systems and confidential records.
- Assist with special projects and day-to-day business operations as required.
- Anticipate the needs of the General Manager and proactively provide support to ensure efficiency and productivity.
Requirements
- Minimum of 3 years' experience in a Personal Assistant, Executive Assistant, or similar administrative support role.
- A minimum of A-Level standard education.
- Excellent communication skills in both English and Maltese, written and spoken.
- Strong organisational, planning, and multitasking abilities.
- Exceptional attention to detail and commitment to producing accurate, professional work.
- Ability to work independently, use initiative, and exercise sound judgement.
- Strong problem-solving skills and a proactive approach.
- Ability to perform effectively under pressure and manage competing priorities.
- Excellent interpersonal skills and the ability to build strong working relationships with stakeholders at all levels.
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- High level of professionalism, discretion, and confidentiality.
- Currently Living in Malta.
Offer
- A professional and rewarding career within a well-established and growing organisation.
- Direct exposure to senior management and strategic business operations.
- A supportive and collaborative working environment.
- Clear responsibilities, autonomy, and opportunities for professional growth.
- An attractive remuneration package based on experience and qualifications.
- Long-term career development opportunities.
Apply Form
Fill in the form below and if you’re the right candidate our HR team will be in touch shortly by email.